PDF Production
From data to finished PDFs without manual layout.
AI drafts the product copy, and a person approves both the copy and the PDF.
A dataset of product data, kept up to date by a person, becomes print-ready pages. AI drafts the product texts, a person edits them where needed and approves them, and finally a person approves the PDF draft. The next edition starts again in the dataset.
Shown with example data from an invented office supplies dealer.
- In and out
- A dataset of product data in. A print-ready PDF out.
- People
- Keep the dataset up to date, edit and approve the texts, and approve the PDF draft.
- AI
- Drafts each product text from the dataset.
- Systems
- The dataset of product data. From it, the system sets up the pages as a PDF draft.
Page by page, edition after edition.
- Every new edition means copying items and texts from a dataset into a layout, page by page.
- Mistakes creep in along the way, and the next edition means doing it all again.
Who does what, from dataset to print.
People, AI and systems each have their own tasks. The drawing follows one new edition from the dataset to the print-ready PDF.
- StartProduct data kept up to dateThe owner of the product data corrects the dataset: one row per product.
- 1 · AIAI text draftsA draft of each product text, written from the dataset.
- 2 · PeopleDrafts editedThe approver can edit a draft before approving it.
- 3 · PeopleTexts approvedOnly approved texts go on to page layout.
- 4 · SystemsThe system sets up the pagesFrom the dataset, with the approved texts and the dataset's prices.
- 5 · PeoplePDF draft approvedA person approves the PDF draft before it is ready for print.
- ResultPrint-ready PDFThe edition is ready for print.The next edition starts again in the dataset.
What each step looks like.
Product data kept up to date
The workflow starts with a dataset, a list of product data that already exists. The owner of the product data keeps it up to date. In the example, each item has a row with its name, notes, size and price. Every new edition starts in the dataset.
DatasetExample dataItemNotesSizePriceA5 notebookdotted, 120 pages, hard cover, elastic closure14.8 × 21 cmDKK 49Ballpoint penblue, click, pack of 1014 cmDKK 39A4 ring binder2 rings, 4 cm spine32 × 29 cmDKK 35Elastic foldercard, A4, 3 flaps32 × 24 cmDKK 22AI text drafts
No product text is written from scratch. AI drafts each item's text from what is in the dataset.
Text draft · AIExample dataFrom the datasetA5 notebook · dotted, 120 pages, hard cover, elastic closure · 14.8 × 21 cmDraftA5 notebook with 120 dotted pages and a hard cover.
Drafts edited
The approver reads each draft, can edit it and approves the text before it goes on the pages. Drafts are not sent back, and AI does not write them again.
Drafts editedExample dataEditedA5 notebook with 120 dotted pages and a hard cover with an elastic closure.
Edited by the approverTexts approved
Every text is approved by a person. No text goes to print without being read and approved.
Product textsExample data- A5 notebookA5 notebook with 120 dotted pages and a hard cover with an elastic closure.Approved
- Ballpoint penClick ballpoint pen with blue ink, ten to a pack.Approved
- A4 ring binderRing binder for A4 with two rings and a 4 cm spine.Approved
- Elastic folderCard elastic folder for A4 with three flaps.Approved
The system sets up the pages
No text is moved around a layout by hand. The system places the product names and prices from the dataset on the pages alongside the approved texts. The result is a PDF draft.
PDF draftExample dataOffice suppliesPDF draftA5 notebookA5 notebook with 120 dotted pages and a hard cover with an elastic closure.DKK 49Ballpoint penClick ballpoint pen with blue ink, ten to a pack.DKK 39A4 ring binderRing binder for A4 with two rings and a 4 cm spine.DKK 35Elastic folderCard elastic folder for A4 with three flaps.DKK 22- Texts
- Approved
- Prices
- From the dataset
PDF draft approved
A person looks through the PDF draft and approves it. Only then is the edition ready for print.
PDF draftExample dataOffice suppliesPDF draftA5 notebookA5 notebook with 120 dotted pages and a hard cover with an elastic closure.DKK 49Ballpoint penClick ballpoint pen with blue ink, ten to a pack.DKK 39A4 ring binderRing binder for A4 with two rings and a 4 cm spine.DKK 35Elastic folderCard elastic folder for A4 with three flaps.DKK 22A person approves the PDF draft before it is ready for print.
A print-ready PDF in which every text is approved.
The edition ends as a PDF that is ready for print. Every text and the PDF draft have been approved by a person, and the prices come from the dataset.
What changes in the work
Before
- Items and textsCopied from a dataset into a layout, page by page.
- Along the wayMistakes creep in.
- Next editionEverything is done again.
After
- Items and textsThe system sets up the pages from the dataset, and AI drafts each text.
- Along the wayA person can edit the texts, approves them and approves the PDF draft.
- Next editionStarts again in the dataset.
Same steps, other places.
Three invented examples of turning a dataset into a print-ready PDF. AI drafts the texts, which a person can edit before approving them. Once the pages are laid out, a person approves the PDF draft.
A training centre
- In the dataset
- Courses, dates and prices
- AI drafts
- A short description of each course
- A person's tasks
- Can edit each description, then approves it. Finally approves the PDF draft.
- Out comes
- A course overview for print
A wholesaler
- In the dataset
- Item numbers, sizes and prices
- AI drafts
- A short text for each item
- A person's tasks
- Can edit each text, then approves it. Finally approves the PDF draft.
- Out comes
- A dealer price list as a PDF
A conference organiser
- In the dataset
- Talks, times and rooms
- AI drafts
- A short blurb for each talk
- A person's tasks
- Can edit each blurb, then approves it. Finally approves the PDF draft.
- Out comes
- A programme for print
A list that needs to become pages?
I'll go through your message, and if the job is not a fit, I'll tell you clearly.